“City Council Support”
The City Clerk attends City Council meetings and keeps a record of its proceedings. Prior to the meeting, the Clerk prepares a meeting agenda and an agenda packet, which includes copies of all documents relating to agenda items, for disbursement to Council members, Department Heads and the media no less than 48 hours prior to the meeting. The current City Council meeting agenda, as well as past approved meeting minutes, can be downloaded HERE.
The City Clerk serves as the City’s OMA (Open Meetings Act) Designee. Every public body must designate a member to receive training on compliance with this Act. The City Clerk is responsible for ensuring that the City is in compliance with the Act with regard to public notices of open meetings, recording of meetings, minutes of meetings, the right to speak at open meetings, closed meeting minutes and recordings, and electronic meeting attendance by members.
“Keeper of the Records”
The City Clerk manages the retention and retrieval of all official documents in compliance with the Public Records Act. Official documents include, but are not limited to, ordinances, resolutions, proclamations, meeting minutes, memorandums, correspondence, contracts, agreements, licenses/permits, letters of credit, zoning dockets, maps, bid documents, etc.
“Zion Municipal Code Custodian”
The City Clerk serves as custodian of the Zion Municipal Code. Ordinances passed by the City Council are forwarded to the codifier for incorporation into the municipal code quarterly. View the Zion Municipal Code HERE.
The City Clerk serves as the City’s FOIA Officer to ensure that the City complies with FOIA. The FOIA officer’s responsibility is to receive FOIA requests from the public and to send responses in compliance with FOIA. A FOIA request form can be downloaded HERE.
Voter registration may be done at the Zion City Hall, 2828 Sheridan Road or through the County Clerk’s office. Please contact the City of Zion at (847) 746-4014 or the County Clerk’s office at (847) 377-2410 or visit http://countyclerk.lakecountyil.gov/332/Voter-Services for further information.
“Local Election Official”
The City Clerk serves as the Local Election Official and oversees all Zion municipal and township elections. Election administration includes voter registration services, Early Voting, and candidate filing. Election information can be viewed HERE.
“Special License/Permit Administrator”
The City Clerk issues liquor licenses, raffle licenses, parking permits for City-owned lots, and temporary resident vehicle licenses. Download other license/permit applications HERE.
“Mosquito Control Program Coordinator”
The City Clerk coordinates the scheduling of citywide adult mosquito fogging and initiates public notification to citizens who are allergic or sensitive to mosquito spraying. Download Mosquito Control Program information HERE.
“Lake Mound Cemetery” Overseer
The City Clerk maintains the records of the Lake Mound Cemetery in Zion. View information regarding the cemetery HERE.
“City Website Manager”
The City Clerk serves as the manager of the City’s website. Every effort is made to effectively maintain this website for the benefit of our residents and visitors to the site. Keeping the website current is always a challenge. If you find outdated information or have questions or comments regarding this website, please contact us at firstname.lastname@example.org.
Other duties of the City Clerk’s Office:
- Manages bid process and award of contracts
- Coordinates bid process and contract for Municipal Electrical Aggregation
- Provides administrative support for the Liquor Control Commission
- Maintains tax-exempt properties listing
- Receives and records petitions, lawsuits and official notices
- Collects hotel/motel tax
- Maintains all City-owned vehicle titles and license plates
- Maintains rosters of all City Boards and Commissions
- Prepares Public Affairs Department Budget