A Vendor is defined as:
- a person offering for sale articles for consumption, such as fruit, vegetables, edible grains, nuts and berries, apiary products, maple sugars, syrups, and non-edible articles, such as cut or potted flowers, which articles have been raised, prepared or processed by the grower or vendor, members of his family or by persons in his employ
- A person who self-crafts all of the items in their booth. Types of art work include paintings, sculptures, jewelry, baskets, etc,
- A person who creates perishable/non-edible products such as handmade soaps, candles and services like knife sharpening or tailoring,
- A person who provides food prepared on-site or in commercial kitchens (includes bread, cheese, meat, jams/jellies and other canned goods, honey, baked goods, etc) for immediate consumption or take-out at the market
Vendors must receive approval for all products being brought into the Zion Farmers Market for resale. If this rule is violated and substantiated, the participant will be asked to leave and forfeit any fees paid.
TIMES AND HOURS OF THE MARKET
The Zion Farmers Market will operate every Thursday in 2017 from June 15th through September 28th. Hours will be 11:00 AM to 7:00 PM. This is a rain or shine market.
Set up can begin after 9:00 am on Market Day. If you need help setting up, assistance will be available on a first-come, first-served basis from 9:30 am until the Market starts. You will be responsible for providing your own tents, chairs and tables. Electricity is provided at no additional cost on a first come, first served basis, however, vendor electrical appliance(s) cannot exceed 20 amps. Generators are permitted only if they are not a disturbance to local residents, Market customers and other Market vendors and require pre-approval from the Vendor Coordinator.
Food vendors are required to be ready to serve at 11:00 am. All vendors are required to stay for the duration of the Market, even if you have sold out of product or have not had any sales that day. Take down of vendor areas begins at 6:45 pm.
Vendors are expected to attend all Market sessions they have applied for. Vendors are asked to provide at least 48 hours notice for any date that they will not be in attendance by contacting Sonolito Bronson at (847) 746-4056 or via email to firstname.lastname@example.org or Rose Salata at (773)294-9005 or via email to email@example.com. Vendors may not sublease their space to another vendor. If two (2) Market days are missed without proper notification, the vendor’s space will be forfeited.
This is a rain or shine market. Therefore, the Market operates in all weather conditions. In the event of severe weather conditions, the Market Manager or Vendor Coordinator may elect to close the Market to insure the safety of all vendors and patrons alike, ( i.e. tornado warnings, severe lighting, high winds, etc.). Refunds will not be given for dates cancelled or early closings due to weather precautions.
Area not-for-profit service organizations are invited to participate in the Zion Farmers Market on a once a month basis subject to demand and availability. One or more service organization(s) will be allowed to participate at each Farmers Market. The group may not sell items that compete with those of the participating vendors. The group is subject to the same display and sales restrictions as the Vendors. The service organizations must submit a written application (available at City Hall) by Friday, June 10, 2016. Applications received after this date will be put on a waiting list subject to availability. Permission to participate in the 2016 Zion Farmers Market is granted by the Zion Farmers Market Committee. The applying organization will be notified in a timely manner as to their date/dates of participation and setup location.
ENFORCEMENT OF RULES
Participants of the Market (Vendors and not-for-profit organizations) must at all times conform to Market rules. The City of Zion and the Zion Park District has full authority to enforce all rules. Any participant failing to comply therewith will lose their space at the discretion of City of Zion. The Market’s rules supplement Zion code and provisions.
DISPLAYING AND SELLING GOODS
Standard vendor spaces are 10’ x 10’. Vendors must make sure that their tent, merchandise, displays and customer traffic areas fit within their designated space and do not impede another Vendor’s space. If a Vendor needs additional selling area, they will be required to pay for an additional space.
Vendors may not cover any grass or landscaped area with tarps or any other material. Vendors may not use their space so as to block or inhibit the use of another vendor. Tables, crates, back stock must not be placed on sidewalks; no items may obstruct the walkways.
Vendors are required to clean and remove all waste or refuse from their area the close of the day. Vendors must make use of on site waste receptacles or take all refuse with them as they depart the site. The Zion Park District reserves the right to levy fines on all vendors not cleaning up their areas. Repeat offenses will result in vendors being banned from participating in the remainder of the season.
Vendors must furnish their own tables, chairs, or other display items. Vendors may not erect signs of any kind other than placards on their products. All items must be clearly marked showing prices in full view of customers. Vendors must display their full business name and location. In case of rain, vendors must provide their own protection as the Farmers Market is on a parkway with no shelter provided.
The Farmers Market Manager or Vendor Coordinator reserves the right at any time during the Market season to relocate vendors depending on space availability.
Zion Municipal Code Sec. 102-128 (6)-a states: “offstreet parking, whether temporary or permanent, shall not be permitted or located in any required front yard or any lawn area,…”. As permitted by Code, the Zion Park District reserves the right at any time during the Market season to allow or prohibit on-site parking of vehicles at their sole discretion. Therefore, goods may not be sold directly from vehicles unless pre-approved by the Zion Park District. Vendor vehicles must be parked along curbs on Shiloh Boulevard in the area designated for Vendor Parking. Vendors are encouraged to use their vehicles for storage of extra product.
Vendors at the Market, as well as their employees, shall at all times conduct themselves in a pleasant and courteous manner. Vendors and their employees shall avoid using all unduly loud, vulgar, profane or otherwise disagreeable language. They shall further avoid all appearance of having been or being in a drunken or intoxicated condition. They shall further avoid any belligerent action or actions, which lead to or promote disputes, disagreements, or altercations with other vendors, prospective customers, visitors or any other persons on the Market premises. In addition, smoking and/or the consumption of alcoholic beverages is prohibited by vendors and their employees. In the event other persons, other than a vendor or their employees, cause or promote an altercation or dispute with a vendor, the vendor shall seek the advice and assistance of the Vendor Coordinator. In addition, because the Market is held on Zion Park District property, vendors must also abide by all policies and ordinances of the Zion Park District.
No Vendor shall:
- Sell apiary products, maple sugars or syrup and processed food unless properly labeled in accordance with Illinois State Standards for labeling. Items of this nature not originating in Illinois are subject to all applicable interstate sanctions.
- Sell or offer any article according to weight except in accordance with the established standards for weight in the State of Illinois.
- Sell or offer any article for sale, which is not theirs, or that of their family or persons in their employ
- Sell or offer any unwholesome or spoiled articles; attract attention to their goods by hawking or crying out.
- Sell or offer any food article without obtaining a Lake County Health Department permit for the current year and have it on public display in their selling area.
- Transport or display food without adequate protection against contamination. Delivery trucks and other equipment used for transportation and display shall be kept clean at all times.
- Allow any waste, garbage or any other refuse to remain in or near his space after the closing hour of any Market day. The vendor is responsible for removal of all such waste from the Market grounds.
- Bring any pets or animals (with the exception of service animals) into the Market.
A participating farmer may bring in organically grown produce. They must be able to certify that the produce is organically grown and must include appropriate documents substantiating that they are organic growers with their Vendor Application.
LIABILITY AND INSURANCE
The City of Zion and the Zion Park District will not be responsible for theft or damage of property or equipment from the stalls, or elsewhere on the Market premises.
LAKE COUNTY HEALTH DEPARTMENT CERTIFICATE
All vendors at Zion Farmers Markets handling or selling any food product must submit a valid Lake County Health Department Certificate with their vendor application. Food vendors must also have this certificate on display in their booth at all times.
FDA FOOD SAFETY MODERNIZATION ACT
The FDA Food Safety Modernization Act (FSMA) enables the FDA to better protect public health by strengthening the food safety system. FSMA amended section 425 of the Federal Food, Drug and Cosmetic Act (FD&C Act) [21 U.S.C. § 350d]. and now requires domestic and foreign facilities that manufacture, process, pack or hold food for human or animal consumption in the U.S. to register with the FDA.
All vendors at Zion Farmers Markets handling or selling any food product must submit a valid proof of FDA registration with their vendor application. Food vendors must also have this registration on display in their booth at all times.
QUESTION OF PRODUCE LEGITIMACY
The following procedure will be used if a farmer’s produce is questioned regarding its origin on his farmland:
- The person challenging a farmer’s product legitimacy should first discuss the complaint with the Vendor Coordinator.
- Should the matter not be resolved in this manner, then a signed complaint should be put in writing and submitted to the City of Zion’s Office of Economic Development, Attention: Farmers Market Manager.
- The challenged farmer will be told by the City of Zion of the complaint and informed that if the questioned goods are not produced by them, they should cease to bring them to the Market.
- If the farmer in question continues to bring the challenged produce and a second complaint is entered, the farmer is notified that an inspection will be made of the specific location listed on the Farmers Market application as to where such items are reportedly grown.
- If the complaints are such and the amount is sufficient, it is the discretion of the City of Zion to make the recommendation that the farmer be removed from the Market.
- No portion of the Market fee will be refunded.
Failure to comply may mean forfeiture of vendor space and no refund will be made on any fees already paid.
Live musical entertainment is encouraged at the Zion Farmers Market and is at the discretion of the Zion Farmers Market Committee. Participating musicians must provide talented, tasteful and artistic music to enhance the customer and vendor experience and overall quality of the Zion Farmers Market. Tips or payments of any kind from Market participants are prohibited. Musician self-promotion and amplified sound is permitted at the discretion of the Zion Farmers Market Committee. Musicians are held to the same standard of conduct as Market vendors.
2016 VENDOR FEES
The total fee for a vendor space in the 2017 season is as follows:
- Full Season (June 15 – September 28) – $135.00
- Half Season (8 weeks) – $85.00
- Individual (each date) – $20.00
Vendor fees are non-refundable after June 1, 2017. Only vendors who have committed to participate for the full season will be guaranteed the same location throughout the duration of the Market. Any Individual Day vendor who has completed set up of their area is deemed to owe the vendor fee for that date.
All applications must be accompanied with full payment and signed waivers. Applications without payment and/or signed waivers will not be considered.
Vendor’s check or money order should be made payable to City of Zion and mailed to:
Office of Economic Development
2828 Sheridan Road
Zion, IL, 60099.
Payments will be deposited upon vendor’s approval to participate in Market. Vendors who are denied participation to the 2017 Zion Farmers Market will have their payment returned to them. Requests for refunds must be submitted in writing to the City of Zion’s Office of Economic Development no later than June 1, 2017. No refunds will be made after June 1, 2017.
Vendors at the Zion Farmers Market must at all times conform to Market rules. The Vendor Coordinator has full authority to enforce all the rules and any vendors failing to comply with these rules will, at the discretion of the City of Zion, be unable to continue to sell at the Market for the remainder of the season and no portion of their vendor fee will be refunded. Zion Farmers Market Vendor Rules are subject to revision as may be required. The City of Zion shall have absolute discretion in the interpretation of all rules of the Market.